Mandatory B2B e-invoicing in Italy: who thinks about the purchasing cycle?

Fatturazione elettronica B2B e ciclo passivo

Now January, 1st 2019 it is really about to come: the turning point for electronic invoicing in Italy. What impact will this mandatory process have for Italian companies?
For us, positive consequences overcome the negative ones, if we do not only comply with the obligation. And we take this moment as an opportunity to rethink our business processes instead. Because electronic invoicing does not just mean invoices to customers. We should also consider the relationship with suppliers.
We talk about B2B e-invoicing and automation of the purchasing cycle.

EDI, flows automation, electronic invoicing: just an obligation?

Often technological innovations enter the company as an obligation. Obligation to adapt to customer requests. Obligation to comply with laws and regulations by the institutions. In doing so, we just add a new process to the existing ones. We often adapt without having time to stop and reflect: could this new technology also bring advantages to the company, other than not losing the customer or being compliant?

The introduction of mandatory B2B e-invoicing in Italy it’s the right moment to stop and ask: could I change something and benefit from this obligation?

Automation of the purchasing cycle: if not now, when?

From January, 1st 2019 there will be no alternative: all invoices, both from sales and purchase, should be exchanged through the official platform Sistema di Interscambio (SdI) and have the structured xml electronic format. Invoices in other formats or exchanged through other channels will not be valid.

In order to be sure to continue your business, your first concern will be to adapt your processes to be able to send invoices to your customers.
In the past, maybe you have already given priority to customer’s requests. For example, you searched for a solution to automate orders and invoices flows through EDI, only to answer to your customer’s needs.
Perhaps once you have wondered: why don’t we automate also documents exchange with our suppliers? Thus, we could manage everything in a single place and with only one tool, the ERP system.
And probably the answer was: “Not yet”. Or that it will have been a titanic endeavor to manage all different document formats from your suppliers, sometimes even paper documents.

Now there are no more excuses. All your supplier’s invoices will be available in a single structured electronic format: it is the right moment to start with the purchasing cycle automation.

B2B electronic invoicing and purchasing cycle

With D/b2b e-invoicing you could exchange both sales and purchase invoices in electronic format through the SdI system. It could directly be integrated with your ERP system, without installing any software.

Increased openness, less errors and costs

If you automate the receiving of purchasing invoices with D/b2B e-invoicing, the invoices approved by the SdI system will be directly available into your ERP system.
Thus, you could avoid errors due to manual data entry and optimize purchasing invoices management time and costs.

After this first step, why not proceeding with the digitization process and automating also the order sending to those same suppliers? You will eliminate other low added value activities with new benefits for your business.

And if you need it, you could also electronically archive your documents according to law, thanks to the collaboration with Ifin Sistemi, AgID accredited partner.

I’m already using D/bip: how does D/b2b invoicing work for me?

If you are already using the D/bip platform, your active EDI flow will be used also to exchange e-invoices through the SdI system. There will be no changes for your customers and suppliers, both Italian and foreign: they will continue receiving documents through EDI as today.
If you are not receiving invoices in electronic format yet, we need to define and activate the new flows for purchasing invoices: they will be transmitted from the SdI system and will be directly available into your ERP system.

Do you still have doubts?
Contact us.
Or find an answer to your questions Thursday, 22nd November at 17.00 at our offices. Thanks to DERWID and Ifin Sistemi you will discover how B2B e-invoicing in Italy will work. Join the event: it’s free.

DERWID’s Project Management internal course: new competences available to you

DERWID's internal course about Project Management

How could a DERWID’s internal course about Project Management be useful for our customers and partners? Let’s discover it together in this article.

“A goal without a plan is just a wish.”
Antoine de Saint-Exupéry

Why working on Project Management?

In DERWID, we always work towards increasing our internal competences. Of course, we want to continuously improve our internal organization. But, that is not the only reason. First of all, we invest in our training to enhance our services to you, our customers and partners.

During last year, DERWID’s employees had a great opportunity: to learn more about Project Management.

In a company, projects are fundamental. Also if you don’t call them projects. And knowing how to manage them is the right starting point to reach positive results.
For that reason, among DERWID’s employees, we have some experienced and qualified Project Managers (PM), that work on projects according to standard international best practices. In order to be more efficient and profitable, we decided to further grow and spread the Project Management culture inside the company.

Therefore, during last year the company invested in Project Management training: DERWID’s employees in all our offices attended Project Management courses and some of us already obtained the first level ISIPM certification.

An internal course about Project Management

In order to complete this training, an internal course about Project Management was planned. It was completed last week.

Our asset and PM Lorenzo Cuciniello introduced us to the Project Management basics. Starting from the International Norm, we then explored the context, technical and behavioral competences that a PM should have. Moreover, we examined the requirements, the players involved and the project processes. We also talked about the risks of Project Management, about constraints and assumptions and all the variables to be considered if we want that a project ends successfully.

And, which are the results after this Project Management training? First of all, more awareness to manage your projects. And then, a whole company that supports you and our PMs and understands Project Management topics. A concrete help to reach your goals.

And remember, as Sir Winston Churchill once said:
“Plans are of little importance, but planning is essential.”

Do you want to know if DERWID could help you with your projects? Contact us and discover our Project Management competences.

DERWID doesn’t go on holiday!

Estate 2018: DERWID non va in vacanza.

DERWID does not close during the summer.

For us it is really important to be always available to answer promptly to all our customers’ requests.

We work closely with all our customers and partners,  to help them revolutionize their processes, to grow, and to become more competitive together.

If you need any kind of information or support, do not hesitate to contact us, even in August!

Smart Variant CON 2018

Smart Variant CON 2018
24/26.06.2018
Titanic Chaussee / Berlin

On 24th June 2018 Smart Variant CON 2018 will begin: it is the biggest platform for variant and complexity management in the German speaking area.

During the two-day congress many successful projects about variance management and solutions for an efficient configuration will be presented, while practical methods for the calculation and reduction of complexity will be discussed.

For the forth time, DERWID is partner of Smart Variant CON and during the icebreaker session on 26th June we will speak about the advantages of 3D visualization with our partner msg treorbis GmbH.

More information about Smart Variant CON 2018 and the complete agenda here: http://smart-variant.de/de/.

From 3D to Industry 4.0: DERWID keeps growing!

Yesterday we celebrated the new branch in Villach at the end of our international company summit with the authorities of Carinthia and local press.

From ‘Kleine Zeitung’, 04/05/2018.

Best Holiday Wishes 2017 from all DERWID group

Best wishes for a Merry Christmas and an innovative 2018 full of successful projects from all of us at DERWID.

Thanks to all our customers and partners for this 2017: it was a pleasure to work with you. We are ready to accompany you in 2018 with even more benefits, facing the new digitization challenges.

From the 23rd December 2017 to 07th January 2018 our sales and administration offices will be closed.

For any urgent technical requests write an e-mail to our technical offices.

Best Holiday Wishes from all DERWID’s team!

Fila Industria Chimica Spa: growth and reorganization to increase efficiency

Are you wondering how to increase efficiency in your customer care? Do you need to integrate the data exchange of your subsidiaries in the world with international partners?

These are some of the results reached by Fila Industria Chimica Spa thanks to the electronic data interchange solution D/cct.

With Carlo Cortese, Application Manager of Fila Industria Chimica Spa, we talked about the company’s history and growth and about how the EDI project has been integrated in the business activities.

Tell us more about Fila Industria Chimica Spa.

Fila was established in 1943 in San Martino di Lupari (Italy) by the twins Guido and Pietro Pettenon. Fila stands for “Fabbrica Italiana di Lucidi e Affini”: at that time the company produced shoe polishes, waxes and household cleaners.

In the Seventies there was a turning point. The second generation of the family – in particular the current President Mr. Beniamino Pettenon and his sister Adriana – had an intuition: they moved the core business from shoe polishes to professional products for the cleaning, protection and finishing of floor and surfaces.

Today, the third generation of Pettenon’s Family, leads Fila Industria Chimica Spa. The results achieved are really important: our professional products are distributed in more than 100 countries in the world and, even more significant goal, the quality of Fila’s products is acknowledged and directly recommended by producers in the ceramic and stone industry, with over 200 partnerships.

What are your challenges for the future?

The company focuses on the quality of its products, without forgetting the ecological aspect, that we call Fila Green Action: we aim to obtain more eco-friendly products, that are not harmful to humans and the environment, and with a better performance and a greater duration of the treatment.

Strengthened by the excellence of its products and its sales network spread all over the world, Fila aims to continue to grow.

How will you be able to tackle these challenges?

Investing time and resources in reorganization and renovation projects.

In order to better serve the market, the company has 3 Business Unit:

  • TRADE, the historical business unit, addressed to dealers – from the little hardware store to big retail chains,
  • TECH, addressed to producers of ceramics, also with customized products, directly used in the production line,
  • PROJECT, addressed to large construction projects where Fila products are used. Among the references of this business unit, there are the Tree of Life of Expo Milan, Piazza degli Scacchi in Marostica (VI), the Presidential Palace in Abu Dhabi, Baker Street Metro Station in London.

This reorganization is supported by the complete renovation project of IT applications and business processes began in 2013 and that will end in 2018, in which the EDI project is inserted. Thanks to the new ERP, the modern CRM, the Business Intelligence reports and the EDI connection, today Fila has a modern and flexible support for the commercial growth, with more control possibilities on processes and evaluation of business data. With the new ERP, now unique for all 6 subsidiaries, we standardized the sales process and now it’s possible to interface with other external systems, with the possibility to implement the EDI project with some of our fundamental customers, both Italian and international.

 

Why choosing a supplier integration solution?

How onerous and demanding is the exchange of documents and information with suppliers?

Does your company still manually insert invoices, order confirmations, delivery notes from your suppliers? And does it also manually send orders and order changes? If the answers is yes, probably these are the results: delays or errors caused by manual data entry, slowdowns when receiving goods, too many resources used for low value-added activities.

In this article we will investigate the supplier integration or order-to-payment cycle topic: that is, how you could optimize and automate information exchange with suppliers. We will analyze the advantages and which are the aspects to be considered when assessing a supplier integration solution.

Why should my company integrate suppliers with an automatic system?

When talking about integrating document flows, usually people think about customers integration. Why don’t we think also about suppliers integration? In the context of processes optimization, if it is important to share information safely, accurately and on time with customers, it is the same towards suppliers.

Suppliers could be big or small, local or foreign companies: usually every company uses its own channel and format to exchange data. By integrating suppliers through an automated system it is possible to eliminate paper processes and receive data from all suppliers in a standard format.

The process will be automated and data of any format and type will be standardized in a single format, readable by the company ERP system.

A measurable process

Is it convenient for any company to integrate the order-to-payment cycle? Is it possible to estimate in advance costs, time line and ROI?

Suppliers integration is a measurable process, already in the planning phase.

By analyzing the suppliers type and quantity and the amount of exchanged documents, it will be clear already from a first analysis if the supplier integration process is actually convenient and when it will be possible to reach the break-even point.

Exchanging data with suppliers: manual vs automatic process

Optimizing the exchange of invoices and delivery notes

As we said, when integrating suppliers through an electronic data interchange system, it is possible to standardize the receipt of both administrative and logistical data and documents. Here is how this could work.

We could take as an example the receipt of invoices from suppliers. Thanks to the automated system, all data contained in the invoices are directly acknowledged and registered inside the ERP system: without any checks or manual processes.

If we think about the logistical part, thanks to the document called DESADV – despatch advice or delivery note, the warehouse is automatically populated: manual activities of the operators are eliminated. They don’t have to check the amount and type of goods on arriving trucks and then insert them inside the IT system.

The advantages of suppliers integration

Advantages of an automatic supplier integration solution

Characteristics of a supplier integration solution

So, which are the important aspects to consider when searching for and implementing a supplier integration solution?

It is important that the solution is flexible, i.e.:

  • it could be integrated with any type of ERP system, without limitation. Also if the ERP system should be updated or changed in the future, the supplier integration solution shouldn’t be an obstacle. (For further info: an example where the ERP system changed, while maintaining the electronic data interchange solution)
  • it could integrate any type of supplier: both if the supplier is a big structured company, or if it is a small company still using manual processes
  • it could manage any type of format and transmission channel: it must not require a specific format and must support any kind of transmission channel
  • it should manage transmissions both with customers and suppliers with a unique tool.

Fundamental characteristic of a supplier integration solutionDERWID’s offer to integrate your suppliers

DERWID’s Business Integration solution meets all the needs mentioned above. It is indeed possible to integrate documents flows with suppliers with 3 different channels.

  1. Classical EDI: suitable for partners exchanging a big amount of data.
  2. WebEDI/suppliers portal: suitable for a small amount of documents. This solution allows to automatically manage many information, not only the classical documents exchanged via EDI: for example, it is possible to handle returns for deteriorated goods or anomalies through the portal, without picking up the phone or exchanging emails.
  3. Mapping tool (PDF reading): this last option allows to automatically insert inside the ERP system the information contained in a native .pdf document.

According to the number, size and characteristics of your suppliers, as well as the frequency and mode of data exchange, we will offer you the most suitable solution. All 3 solutions could be adopted at the same time, allowing you to integrate more suppliers.

 

DERWID's supplier integration solutions

Today the digitization process is not an option anymore. We could no more ask ourselves if we should or should not implement a digitization process, included suppliers integration: the right question is “when?”.

Do you need further information about suppliers integration in your company or to ask for a specific advice? Contact us.

Download the complete infographic about how to choose an automatic supplier integration solution!  

DERWID partner of iEfficiency Next

On Thursday, 19th October 2017 at San Pelagio Castle – Due Carrare (Padua, Italy), DERWID is partner of the event iEfficiency Next.

At the fourth edition of iEfficiencyorganized by Delaini & Partners – will be presented the most effective IT solutions to optimize business processes. You could directly hear the voice of the companies that are profitably using these solutions.

From 9.00 am to 6.00 pm on the first floor the presentations of the sponsors – suppliers of effective solutions – will follow one another. Meanwhile on the ground floor at the stands you could find out specific information on the topics you are interested in.

DERWID is partner of iEfficiency Next

This year DERWID is partner of iEfficiency Next. On October, 19th you could visit our stand at San Pelagio Castle: we will answer you questions about business integration topics – electronic data interchange with suppliers, customers and partners and everything around the digitization of processes.

At 10.50 am Massimo Zanier – Sales Consulting in DERWID – will present DERWID and its Business Integration solutions during the speech Flexible integration with every partner. A practical case. . On this occasion the company Fila Industria Chimica Spa, specialized in surface care products, will be our guest. Carlo Cortese – Application Manager in Fila Industria Chimica Spa – will speak about their positive experience with flows integration and digitization thanks to our Business Integration solution.

Do you want to remain up-to-date with the program or participate to iEfficiency? Register on iEfficiency website to participate for free to the event.

Other proposals at iEfficiency Next

During iEfficiency Delaini & Partners proposes an in-depth session about the GDPR – General Data Protection Regulation. The regulation will come into effect on May 2018 and will rule privacy in all companies. If you want to know how compliant is your company, at iEfficiency some GDPR expert consultants will be available for a free assessment.

Moreover, you could visit for free the Flight Museum Museo del Volo at San Pelagio Castle, where are collected important witnesses of the aviation history.
Come and discover DERWID’s Business Integration solutions at iEfficiency Next on October, 19th: register for free.

DERWID at “Which route to digital?”

How to orient yourself and approach Industry 4.0 solutions?

Friuli Innovazione organizes the series of meetings “Which route to digital? Solutions and experiences for Industry 4.0″ to help companies answer this question.

On Thursday, September 28th at 5 pm at Parco Scientifico Luigi Danieli in Udine DERWID will be among the guests that will present their solutions for Industry 4.0.

Horst Exenberger, DERWID’s CEO, will speak about the added value that Industry 4.0 conveys to business processes.

Industry 4.0 isn’t only production, indeed. The idea of Industry 4.0 could be implemented in all business processes. And thus, it brings more advantages in a company exactly when applied all-round, also in processes before and after the production stage. DERWID’s solutions for Industry 4.0 support and create added value in the supply chain and during the sales process, from pre-sales to post-sales.

On Friuli Innovazione website you’ll find the event schedule for 28th September.

In the series of meetings “Which route to digital?” Friuli Innovazione gives space to regional ICT companies to present their solutions about Industry 4.0. The goal is to help regional manufacturing companies to orient themselves and to seize the opportunities connected to Industry 4.0. Friuli Innovazione, as Digital Accelerator, supports companies in the digitization process.

Do you want to attend the event “Which route to digital?”? Free registration on Eventbrite.