Mandatory B2B e-invoicing in Italy: who thinks about the purchasing cycle?

Fatturazione elettronica B2B e ciclo passivo

Now January, 1st 2019 it is really about to come: the turning point for electronic invoicing in Italy. What impact will this mandatory process have for Italian companies?
For us, positive consequences overcome the negative ones, if we do not only comply with the obligation. And we take this moment as an opportunity to rethink our business processes instead. Because electronic invoicing does not just mean invoices to customers. We should also consider the relationship with suppliers.
We talk about B2B e-invoicing and automation of the purchasing cycle.

EDI, flows automation, electronic invoicing: just an obligation?

Often technological innovations enter the company as an obligation. Obligation to adapt to customer requests. Obligation to comply with laws and regulations by the institutions. In doing so, we just add a new process to the existing ones. We often adapt without having time to stop and reflect: could this new technology also bring advantages to the company, other than not losing the customer or being compliant?

The introduction of mandatory B2B e-invoicing in Italy it’s the right moment to stop and ask: could I change something and benefit from this obligation?

Automation of the purchasing cycle: if not now, when?

From January, 1st 2019 there will be no alternative: all invoices, both from sales and purchase, should be exchanged through the official platform Sistema di Interscambio (SdI) and have the structured xml electronic format. Invoices in other formats or exchanged through other channels will not be valid.

In order to be sure to continue your business, your first concern will be to adapt your processes to be able to send invoices to your customers.
In the past, maybe you have already given priority to customer’s requests. For example, you searched for a solution to automate orders and invoices flows through EDI, only to answer to your customer’s needs.
Perhaps once you have wondered: why don’t we automate also documents exchange with our suppliers? Thus, we could manage everything in a single place and with only one tool, the ERP system.
And probably the answer was: “Not yet”. Or that it will have been a titanic endeavor to manage all different document formats from your suppliers, sometimes even paper documents.

Now there are no more excuses. All your supplier’s invoices will be available in a single structured electronic format: it is the right moment to start with the purchasing cycle automation.

B2B electronic invoicing and purchasing cycle

With D/b2b e-invoicing you could exchange both sales and purchase invoices in electronic format through the SdI system. It could directly be integrated with your ERP system, without installing any software.

Increased openness, less errors and costs

If you automate the receiving of purchasing invoices with D/b2B e-invoicing, the invoices approved by the SdI system will be directly available into your ERP system.
Thus, you could avoid errors due to manual data entry and optimize purchasing invoices management time and costs.

After this first step, why not proceeding with the digitization process and automating also the order sending to those same suppliers? You will eliminate other low added value activities with new benefits for your business.

And if you need it, you could also electronically archive your documents according to law, thanks to the collaboration with Ifin Sistemi, AgID accredited partner.

I’m already using D/bip: how does D/b2b invoicing work for me?

If you are already using the D/bip platform, your active EDI flow will be used also to exchange e-invoices through the SdI system. There will be no changes for your customers and suppliers, both Italian and foreign: they will continue receiving documents through EDI as today.
If you are not receiving invoices in electronic format yet, we need to define and activate the new flows for purchasing invoices: they will be transmitted from the SdI system and will be directly available into your ERP system.

Do you still have doubts?
Contact us.
Or find an answer to your questions Thursday, 22nd November at 17.00 at our offices. Thanks to DERWID and Ifin Sistemi you will discover how B2B e-invoicing in Italy will work. Join the event: it’s free.

DERWID’s Project Management internal course: new competences available to you

DERWID's internal course about Project Management

How could a DERWID’s internal course about Project Management be useful for our customers and partners? Let’s discover it together in this article.

“A goal without a plan is just a wish.”
Antoine de Saint-Exupéry

Why working on Project Management?

In DERWID, we always work towards increasing our internal competences. Of course, we want to continuously improve our internal organization. But, that is not the only reason. First of all, we invest in our training to enhance our services to you, our customers and partners.

During last year, DERWID’s employees had a great opportunity: to learn more about Project Management.

In a company, projects are fundamental. Also if you don’t call them projects. And knowing how to manage them is the right starting point to reach positive results.
For that reason, among DERWID’s employees, we have some experienced and qualified Project Managers (PM), that work on projects according to standard international best practices. In order to be more efficient and profitable, we decided to further grow and spread the Project Management culture inside the company.

Therefore, during last year the company invested in Project Management training: DERWID’s employees in all our offices attended Project Management courses and some of us already obtained the first level ISIPM certification.

An internal course about Project Management

In order to complete this training, an internal course about Project Management was planned. It was completed last week.

Our asset and PM Lorenzo Cuciniello introduced us to the Project Management basics. Starting from the International Norm, we then explored the context, technical and behavioral competences that a PM should have. Moreover, we examined the requirements, the players involved and the project processes. We also talked about the risks of Project Management, about constraints and assumptions and all the variables to be considered if we want that a project ends successfully.

And, which are the results after this Project Management training? First of all, more awareness to manage your projects. And then, a whole company that supports you and our PMs and understands Project Management topics. A concrete help to reach your goals.

And remember, as Sir Winston Churchill once said:
“Plans are of little importance, but planning is essential.”

Do you want to know if DERWID could help you with your projects? Contact us and discover our Project Management competences.

3D configurator for bus and train seats: the Franz Kiel project

3D configurator for bus and train seats - Franz Kiel project

Fresh news from DERWID’configuration department!
Together with our partner msg treorbis, which offers German SAP full-service consultancy, we are implementing a 3D configurator for bus and train seats in S4/Hana at Franz Kiel GmbH.

Franz Kiel GmbH, leading German manufacturer of bus and train seats, has planned to change all its ERP systems into the SAP S4/Hana in the next year and a half. The Kiel group decided to implement also the webbased UI5 quote system by msg treorbis, completed by the 3D visualization by DERWID. And so began the collaboration between the three companies.

Soon Franz Kiel will be able to intuitively and flexibly configure their products in 3D and device independent. And readily market them, starting from Turkey and reaching then all other 6 Franz Kiel’s premises around the world.

 

Since the Franz Kiel’s project started, DERWID has been implementing the 3D visualization of their seats for the SAP Configurator. Once the implementation is finished, as part of its consultancy work, DERWID will support the resources at Franz Kiel and coach them, in order they could independently handle and maintain the configurator.

Are you interested in the 3D visualization integrated in SAP S4/Hana? Contact us and ask for a demo.

The dream comes true: Peter Rohr is Bridgestone Handy Race World Champion 2018

Peter Rohr - Bridgestone Handy Race World Champion 2018

On Saturday, 29th September in Magny-Cours, France, took place the finale of the 2018 International Bridgestone Handy Race: our Peter Rohr won the race and is now Bridgestone Handy Race World Champion 2018. The dream comes true!

The 2018 International Bridgestone Handy Race

Take 3 important and challenging international motorcycle circuits. Then add some determined and passionate disabled riders: and here it is the 2018 International Bridgestone Handy Race.

Organized thanks to the collaboration between FIM (Fédération International de Motocyclisme), Handi Free Riders and Diversamente Disabili with the support of the FFM (Fédération Française de Motocyclisme) and the FMI (Federazione Motociclistica Italiana), the 2018 edition of the Handy Race was full of emotions and surprises.

This year it all started in Le Mans, France, in May. There, Peter Rohr and DERWID got on track together for the first time. Riding his Yamaha YZF-R1-Yamaha Racing, Peter earned the 3rd place.
At the end of August at Mugello Circuit, Italy, Peter won the second round of the Handy Race: with the best lap during the race, he now holds the new 1000cc Paralympic record in Mugello.
And on Saturday in Magny-Cours Peter gave us new emotions, cutting the finish line first 18 seconds ahead of the second classified. Thanks to this victory, Peter won the 2018 Bridgestone Handy Race World Champion title.

DERWID is proud of his success and of supporting his dream to come true.

Congratulations to Peter Rohr for his success

Only 3 years after the big crash with his motorbike, where he lost the use of his left arm, Peter’s dream comes true.
He has faced all adversities head-on, always looking on the bright side and keeping in mind the final goal to be achieved. Thank to his willpower, his courage and humanity, Peter raced with passion and hearth and today he is Handy Race World Champion.

Congratulations for your world title Peter! Grab your chance!

Our new 3D CONFIGURATOR for the nautical sector

3d configurator for the nautical sector

These last years have seen an interesting growth of the nautical sector. A lively sector in constant bustle, where investment in new techniques and approaches always rewards entrepreneurs. Here is our innovative way to present boats to end customers: the new 3D configurator for the nautical sector.

Nautical sector latest trends at Genoa boat show

In these days recreational boating and sea life enthusiasts will gather in Genoa for the 58th Salone Nautico, the famous Italian boat show.

From the 20th to 25th September Genoa will be the right destination to discover all about the latest trends in the nautical sector. You will find more than 1000 boats, i.e. sailboats, outboard engines and inflatable boats, powerboats and motor yachts, displayed along the docks in Genoa and could participate to various events.

And this will also be the right occasion for boat producers to discover DERWID’s new 3d configurator for the nautical sector.

A new approach to customers

DERWID’s 3D configurator for the nautical sector offers boat producers a new approach to customers.

Ever dreamed of configuring your boats at the moment, presenting them with a real time high definition 3D image?
With DERWID’s 3D full web and cross-platform configurator, you could show your yachts or inflatable boats to end-users avoiding the long time needed by the classical rendering. It’s modular, extensible and customizable: handling the variety of your boats couldn’t be easier, both for sales and production.

Do you need more information about the 3D configurator for the nautical sector? Contact us, we will be pleased to answer all your questions.

DERWID at CERSAIE 2018

DERWID at Cersaie 2018

For the first time this year DERWID will exhibit at CERSAIE 2018 with its own stand: come and visit us in Bologna from 24th to 28th September 2018 at HALL GALL 15-18 STAND F3.

Experience a new configuration concept

At our stand at Cersaie 2018 you will experience firsthand and discover everything about our photographic configuration and 3D product configuration competences.

You could try how other companies have already enlived their products: with our configuration competences you will really experience and visualize your products as in a real environment.

E.g. Do you want to show your customers a realistic representation of their desired flooring and surfaces? Try D/e.design, our web photographic and interactive configurator: you will give to your customers a new and emotional shopping experience.

Do you need a solution that unifies graphic configuration with sales and production for your bathroom furnishings? With our full web and cross-platform 3D product configurator, you will have a realistic representation of your product, without waiting the long time needed by the classical rendering, and at the same time generate technical documents and data, thus optimizing production and delivery times.

 

Don’t miss DERWID’s configuration experience at CERSAIE 2018: contact us to arrange an appointment at our stand.

Fila Industria Chimica Spa: growth and reorganization to increase efficiency

Are you wondering how to increase efficiency in your customer care? Do you need to integrate the data exchange of your subsidiaries in the world with international partners?

These are some of the results reached by Fila Industria Chimica Spa thanks to the electronic data interchange solution D/cct.

With Carlo Cortese, Application Manager of Fila Industria Chimica Spa, we talked about the company’s history and growth and about how the EDI project has been integrated in the business activities.

Tell us more about Fila Industria Chimica Spa.

Fila was established in 1943 in San Martino di Lupari (Italy) by the twins Guido and Pietro Pettenon. Fila stands for “Fabbrica Italiana di Lucidi e Affini”: at that time the company produced shoe polishes, waxes and household cleaners.

In the Seventies there was a turning point. The second generation of the family – in particular the current President Mr. Beniamino Pettenon and his sister Adriana – had an intuition: they moved the core business from shoe polishes to professional products for the cleaning, protection and finishing of floor and surfaces.

Today, the third generation of Pettenon’s Family, leads Fila Industria Chimica Spa. The results achieved are really important: our professional products are distributed in more than 100 countries in the world and, even more significant goal, the quality of Fila’s products is acknowledged and directly recommended by producers in the ceramic and stone industry, with over 200 partnerships.

What are your challenges for the future?

The company focuses on the quality of its products, without forgetting the ecological aspect, that we call Fila Green Action: we aim to obtain more eco-friendly products, that are not harmful to humans and the environment, and with a better performance and a greater duration of the treatment.

Strengthened by the excellence of its products and its sales network spread all over the world, Fila aims to continue to grow.

How will you be able to tackle these challenges?

Investing time and resources in reorganization and renovation projects.

In order to better serve the market, the company has 3 Business Unit:

  • TRADE, the historical business unit, addressed to dealers – from the little hardware store to big retail chains,
  • TECH, addressed to producers of ceramics, also with customized products, directly used in the production line,
  • PROJECT, addressed to large construction projects where Fila products are used. Among the references of this business unit, there are the Tree of Life of Expo Milan, Piazza degli Scacchi in Marostica (VI), the Presidential Palace in Abu Dhabi, Baker Street Metro Station in London.

This reorganization is supported by the complete renovation project of IT applications and business processes began in 2013 and that will end in 2018, in which the EDI project is inserted. Thanks to the new ERP, the modern CRM, the Business Intelligence reports and the EDI connection, today Fila has a modern and flexible support for the commercial growth, with more control possibilities on processes and evaluation of business data. With the new ERP, now unique for all 6 subsidiaries, we standardized the sales process and now it’s possible to interface with other external systems, with the possibility to implement the EDI project with some of our fundamental customers, both Italian and international.

 

Why choosing a supplier integration solution?

How onerous and demanding is the exchange of documents and information with suppliers?

Does your company still manually insert invoices, order confirmations, delivery notes from your suppliers? And does it also manually send orders and order changes? If the answers is yes, probably these are the results: delays or errors caused by manual data entry, slowdowns when receiving goods, too many resources used for low value-added activities.

In this article we will investigate the supplier integration or order-to-payment cycle topic: that is, how you could optimize and automate information exchange with suppliers. We will analyze the advantages and which are the aspects to be considered when assessing a supplier integration solution.

Why should my company integrate suppliers with an automatic system?

When talking about integrating document flows, usually people think about customers integration. Why don’t we think also about suppliers integration? In the context of processes optimization, if it is important to share information safely, accurately and on time with customers, it is the same towards suppliers.

Suppliers could be big or small, local or foreign companies: usually every company uses its own channel and format to exchange data. By integrating suppliers through an automated system it is possible to eliminate paper processes and receive data from all suppliers in a standard format.

The process will be automated and data of any format and type will be standardized in a single format, readable by the company ERP system.

A measurable process

Is it convenient for any company to integrate the order-to-payment cycle? Is it possible to estimate in advance costs, time line and ROI?

Suppliers integration is a measurable process, already in the planning phase.

By analyzing the suppliers type and quantity and the amount of exchanged documents, it will be clear already from a first analysis if the supplier integration process is actually convenient and when it will be possible to reach the break-even point.

Exchanging data with suppliers: manual vs automatic process

Optimizing the exchange of invoices and delivery notes

As we said, when integrating suppliers through an electronic data interchange system, it is possible to standardize the receipt of both administrative and logistical data and documents. Here is how this could work.

We could take as an example the receipt of invoices from suppliers. Thanks to the automated system, all data contained in the invoices are directly acknowledged and registered inside the ERP system: without any checks or manual processes.

If we think about the logistical part, thanks to the document called DESADV – despatch advice or delivery note, the warehouse is automatically populated: manual activities of the operators are eliminated. They don’t have to check the amount and type of goods on arriving trucks and then insert them inside the IT system.

The advantages of suppliers integration

Advantages of an automatic supplier integration solution

Characteristics of a supplier integration solution

So, which are the important aspects to consider when searching for and implementing a supplier integration solution?

It is important that the solution is flexible, i.e.:

  • it could be integrated with any type of ERP system, without limitation. Also if the ERP system should be updated or changed in the future, the supplier integration solution shouldn’t be an obstacle. (For further info: an example where the ERP system changed, while maintaining the electronic data interchange solution)
  • it could integrate any type of supplier: both if the supplier is a big structured company, or if it is a small company still using manual processes
  • it could manage any type of format and transmission channel: it must not require a specific format and must support any kind of transmission channel
  • it should manage transmissions both with customers and suppliers with a unique tool.

Fundamental characteristic of a supplier integration solutionDERWID’s offer to integrate your suppliers

DERWID’s Business Integration solution meets all the needs mentioned above. It is indeed possible to integrate documents flows with suppliers with 3 different channels.

  1. Classical EDI: suitable for partners exchanging a big amount of data.
  2. WebEDI/suppliers portal: suitable for a small amount of documents. This solution allows to automatically manage many information, not only the classical documents exchanged via EDI: for example, it is possible to handle returns for deteriorated goods or anomalies through the portal, without picking up the phone or exchanging emails.
  3. Mapping tool (PDF reading): this last option allows to automatically insert inside the ERP system the information contained in a native .pdf document.

According to the number, size and characteristics of your suppliers, as well as the frequency and mode of data exchange, we will offer you the most suitable solution. All 3 solutions could be adopted at the same time, allowing you to integrate more suppliers.

 

DERWID's supplier integration solutions

Today the digitization process is not an option anymore. We could no more ask ourselves if we should or should not implement a digitization process, included suppliers integration: the right question is “when?”.

Do you need further information about suppliers integration in your company or to ask for a specific advice? Contact us.

Download the complete infographic about how to choose an automatic supplier integration solution!  

Graphical Product Configuration or CAD?

Graphical Product Configuration or CAD?

Facing more and more complex products, with an increasing number of variants and market requests of deeper customization, manufacturers of variant products are asking themselves:

Which tool is best for supporting the configuration of my products? Which tool is more efficient: A graphical product configurator or CAD software?

Do you also face such challenges?

In this article we will give an overview of the differences between the two system approaches and describe the advantages, to help you with a conscious choice.

Is it more efficient to configure with a CAD software?

The concept of CAD programs targeted product development and design tools. Beyond this function, if used to configure products, is a CAD software efficient?

When using a CAD system beside the product development, i.e. also to deliver drawings and bill of materials for orders and offers, there are considerable disadvantages:

  • you should not underestimate the initial investment
  • there are relevant limitations regarding shared work, offline scenarios and web platforms
  • when using a CAD system in the sale process, it becomes expensive and oversized

The advantages of a graphical product configurator

Graphical product configurators were created to display variant products and their construction rules. You can also create bill of materials and automatically derive data such as drawings, production lists and data for CNC machinery.

With an object oriented graphical configurator you can switch from an engineer-to-order to an assembly-to-order/configure-to-order process. You don’t need to start with a new project each time and plan all the construction phases: according to the single configuration you can join the standard modules in always different combinations.

 

Advantages of graphical product configuration

The advantages of these processes are clear:

  • You avoid information breaks: the know-how about the product, shared among different persons and departments, is centrally available
  • You don’t have processes and data duplication, everything is integrated and connected:
    • in particular, the graphical product configurator integrates bi-directionally with an ERP software
    • as a result, database maintenance is optimal both for construction rules as for machine connection: by working synchronously with the ERP, it is possible to import existing tables, rules and object dependencies
  • You simplify the configuration and design of customized orders for the users. Based on the tools for master data maintenance, modular and complex structure of products can be handled like standard modules
  • You free the engineering department from the sales support activities: also less qualified users groups can use graphical product configuration to prepare offers. So you are able to probably reduce CAD licenses.
  • You have flexible and scalable interfaces, which enable the integration with different systems, also CAD software.

Graphical product configurator or CAD?

So, if you want to configure a variant product is it always better to use a graphical product configurator?

Yes in 80% of the cases, because it is possible to set up and display the standard variants. In the remaining 20% of processes, special construction processes, it makes sense to use other tools, such as CAD systems.

Best configuration solution: integration of graphical product configuration or CAD

The real question is not choosing between a graphical product configurator or a CAD software.

The real question is how to create a common model that integrates both of the systems. With the CAD software used for product development and special projects while the graphical product configurator is used for sales and order services.

Do you need more information about the advantages of a graphical product configurator for your company? Contact us.

Download the complete infographic with differences and advantages between graphical product configuration and CAD systems!

INDUSTRY 4.0 and the supply chain integration

Industry 4.0 and the supply chain integration

For the regular operation of a business, to manage at best the purchase and sales process is fundamental. The key to optimizing these processes is a solution to automate the communications with suppliers, customers and business partners, that could integrate all data and flows related to the supply chain. All this, in particular if we consider the current context of Industry 4.0.

Industry 4.0: innovation of processes

If we think about Industry 4.0, we immediately imagine the factory, now “smart” – as a place where something is manufactured. But Industry 4.0 is more than this: it is an innovation of processes, which involves also other departments in the company, and indeed, not only a single company is interested, but also all the actors in the chain, or rather network.

Today the consumer is the center. The traditional value chain evolves and becomes a collaborative network, it is no more a value chain but a value network, thanks to the new technologies, such as the Internet of Things, social media, cloud and big data.

In order to reach the goal to mass-produce according to a more flexible logic, and therefore offering increasingly personalized products to customers, innovative and more efficient ways of production, but also for the procurement of raw materials, are searched. Just in time and individual production of the factory 4.0 leads to a stock reduction, both incoming and outgoing: therefore the procurement of raw materials is less foreseeable.

The interoperability between companies and data safely exchanged in real time are fundamental to develop this new collaborative logic in the context of Industry 4.0. Many are the resulting advantages: from cost reduction to an increased speed in processes.

Business Integration for the supply chain

In order to ensure the full interoperability and automate the communications, regardless of the type of partner or its origin and of the technologies used (formats, channels, etc.), it is essential to adopt flexible and reliable solutions, that allow a safe, accurate and precise data exchange.

DERWID, with the business integration platform D/bip, offers the ideal tool for a secure electronic data interchange, an any to any converter suitable for any type of format – without limits.

To exchange and manage automatically all the data related to your supply chain won’t be a problem anymore.

D/bip enables the management of both transmissions for the sales cycle and for the purchasing cycle. Thanks to the integrated and automated management of orders, order confirmations, delivery notes, invoices and many other types of documents, you could increase savings and efficiency.

Traditionally the first automated flows are orders and invoices. Thanks to the integrated management of orders and invoices:

  • you eliminate data entry risks
  • you rapidly receive orders and all is documented
  • you automate also price checking processes
  • you eliminate the manual entry of price lists
  • the invoice is automatically checked according to the previous corresponding documents in the flow
  • and therefore you only have to manage anomalies

If you fully automate the management of other documents such as order confirmations, etc., the optimization and advantages further increase.

If you automate also the delivery notes flow, it is possible to improve the management of goods receipt and unloading.

In fact with a delivery note, the sender forwards to the receiver a note to inform him of the goods arrival on a given day, with a list of the materials that will be delivered. If you automate the process, you could anticipate the goods taking over operations in the warehouse and automatically check the material that will be delivered according to the orders. Moreover, if you receive previously a detailed list of the materials in the packaging and pallets, it is possible to automatically prepare also the labels, with all the information necessary for the storage (production lot, expiration, weight, volume, etc.): so it is possible to uniform the labels management inside the warehouse.

Thanks to the integrated management of the delivery notes:

  • you anticipate the operations for goods receipt, such as the place preparation in the warehouse, etc.
  • you improve the handling of labels
  • the document is already verified according to the order/order confirmation

Do you want to receive more information about our business integration solution for the supply chain? Contact us.